Office Administrator


Are you an organized, detail-oriented individual with exceptional multitasking skills? Do you thrive in a fast-paced office environment and enjoy supporting a team to achieve their goals? If so, we have an exciting opportunity for you!

At Neel-Schaffer, an engineering consulting firm that annually ranks among ENR Top 250 Design Firms, we are seeking a dynamic and talented Office Administrator to join our Nashville (TN) team. As an integral member of our growing organization, you will play a crucial role in ensuring the smooth and efficient operation of our office.

Responsibilities include:

  • Perform a wide range of administrative tasks, including managing correspondence, scheduling meetings, and maintaining office supplies and equipment.
  • Greet visitors, answer phone calls, and direct inquiries to the appropriate team members.
  • Process invoices, expense reports, bank deposits, and other accounting procedures.
  • Assist in organizing office events, meetings, and conferences.


  • Proven experience as an office administrator, administrative assistant, or similar role.
  • Excellent organizational and time management skills with the ability to prioritize tasks effectively.
  • Strong attention to detail and accuracy in all aspects of work.
  • Proficient using Microsoft Office Suite (i.e. Word, Excel, PowerPoint, Outlook, etc.) and/or related software tools.
  • Exceptional verbal and written communication skills.
  • Strong problem-solving skills and ability to work well under pressure.
  • A positive attitude, adaptability, and a willingness to learn and take on new challenges.

Neel-Schaffer offers an excellent employee benefits package that includes:

  • Competitive salary and benefits package.
  • Opportunity to work in a collaborative and supportive team environment.
  • Professional development and growth opportunities.

Neel-Schaffer is an equal opportunity employer. We value diversity and encourage candidates from all backgrounds to apply.

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