BIRMINGHAM, AL

Are you an organized, detail-oriented individual with exceptional multitasking skills? Do you thrive in a fast-paced office environment and enjoy supporting a team to achieve their goals? If so, we have an exciting opportunity for you!

Neel-Schaffer is seeking a dynamic and talented Office Administrator to join our growing engineering, planning and construction management firm in our Birmingham, (AL) Office. As an integral member of our organization, you will play a crucial role in ensuring the smooth and efficient operation of the Birmingham Office.

Responsibilities to Include

• Perform a wide range of administrative tasks, including managing correspondence, business license renewal, assist with proposal preparation and maintaining office supplies and equipment.
• Prepare, process and code invoices, expense reports, bank deposits, and other accounting procedures.
• Track accounts receivable by making contact and follow up with clients regarding A/R and payment processing.
• Generate various client invoices on a monthly basis using required templates and required backup supporting documents.
• Submit client invoices electronically via website or email, may require manual submission in some cases.
• Leads, coordinates and supports in organizing office events, meetings, travel and conferences to include needed materials and catering as needed.
• Greet visitors, answer phone calls, and direct inquiries to the appropriate team members.

Requirements

• Proven experience as an office administrator, administrative assistant, or similar role.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in all aspects of work.
• Proficient using Microsoft Office applications (i.e. Word, Excel, PowerPoint, Outlook, etc.) and/or related software tools.
• Exceptional verbal and written communication skills with the willingness to work closely with senior management.
• Strong problem-solving skills and ability to work well under pressure.
• A positive attitude, adaptability, ownership and a willingness to learn and take on new challenges.

Excellent Employee Benefits Package Includes

• Competitive salary and benefits package.
• Opportunity to work in a collaborative and supportive team environment.
• Professional development and growth opportunities.

Neel-Schaffer is an equal opportunity employer. We value diversity and encourage candidates from all backgrounds to apply.