BIRMINGHAM, AL

Neel-Schaffer is not just a place to work, it is a promise of a living, dynamic environment where people collaborate, innovate, build enduring relationships, excel, and grow professionally in a strong culture of ownership.

Do you have the desire to learn? The drive to excel, to thrive in an engaged, client-focused environment? If so, you could be our next perfect fit for the role of Accounting Assistant. This position will be based in our Birmingham (AL) Office.

As the Accounting Assistant, you will work collaboratively with the Regional Controller and Accounting team, assisting with weekly and monthly reporting of account receivables, collections, utilization, internal billing, client invoicing, reporting and budgeting. Additionally, the Accounting Assistant will play an integral role in maintaining accounting records, business licenses, creation of various reports and analysis as necessary.

Responsibilities Include

• Project Setup – Responsible for entering project setup in the Accounting system as well as reviewing contract documents to verify project setup billing terms are in accordance with contract terms.
• Billing – Responsible for monthly billing of projects using Electronic Invoicing in the Accounting Software and various billing and tracking spreadsheets.
• Accounts Receivable – Generate A/R excel reports from the accounting software and track responses from project managers concerning collection efforts.
• Utilization Reports – generate weekly Utilization reports from the accounting software and provide reports to each of the offices within the Region.
• Project Resource Planning – works with project managers to help enter and track personnel’s expected workload.
• Invoicing – generate various client invoices on a monthly basis using required templates and required backup supporting documents.
• Invoice Submission – submit client invoices electronically via website or email, may require manual submission in some cases.
• Invoice Tracking – generate and update tracking of client invoice submission and acceptance by client.
• Accounts Payable – Responsible to understand the Accounts Payable system and provide backup to Administrators when needed.
• Customer Service – Responsible to help Project Managers in the region with any questions, concerns, requested reports, or other miscellaneous Accounting requests.

Qualifications

• High school degree, technical training and/or college degree/certificate in a related field.
• Minimum 2 years of experience in accounting, or equivalent combination of experience and education.
• Proficiency with Microsoft Office Suite (i.e. Excel).
• Strong analytical and problem-solving skills, with keen attention to detail.
  Excellent communication and interpersonal skills, with the ability to interact effectively at all levels of the organization.

Equal Opportunity Employer